Keeping track of project deadlines, deliverables and optimal use of resources can be overwhelming at times.
Often the business owner is the project manager, creative director and client manager all in one! Luckily there are some clever online tools that can help small businesses work better and smarter and best bit is that they will cost you zero dollars. Nada. Zip. Yip!
1. Visual collaboration with others on projects is easypeasy with Trello
Trello cuts out the long email threads and outdated spreadsheets that can hinder a project, instead it gives users an easy, flexible tool to visually organize anything with anyone. It’s a great tool to see everything about your project in a single glance. Trello is free, there are two other paid-for options that offer more integration with other apps and have tighter security options - www.trello.com
2. Organise, visualise and lean your projects with SwiftKanban
Kanban, a concept related to Lean and just-in-time (JIT) production, is a way for teams and organizations to visualize their work, identify and eliminate bottlenecks. It helps businesses to achieve dramatic operational improvements in terms of throughput and higher quality of their products or services. SwiftKanban is used as a scheduling system that tells you what to produce, when to produce it, and how much to produce. The basic package is free for the first two years for a team of 10 people or less - swiftkanban.com
3. Asana - teamwork without email
Asana is a web-based project management system. Users can create and assign tasks to themselves or other team members, and all members can have access to the tasks, comment and update their progress. Asana is free for teams of up to 15 people - https://asana.com/
4. Everything you need to remember in one place with Evernote
Evernote is an app that helps you to remember everything, from lifelong memories and vital information to daily reminders and to-do lists. Everything you store in your Evernote account is automatically synced across all of your devices, making it easy to capture, browse, search, and edit your notes everywhere you have Evernote. The app is free, but there is a premium plan available with more functionality - www.evernote.com
5. Mindmapping tool to organise your ideas XMind
XMind is an extremely flexible mindmapping tool that makes it easy to organize your ideas and thoughts in a variety of different styles, diagrams, and designs. You can add images and icons to differentiate parts of a project or specific ideas, add links and multimedia to each item, and save it to Evernote. XMind is completely free and open source but if you need more functions and presentation features you can subscribe to a paid for service - www.xmind.net
Updated: 28 September 2015